Legal Administrative Assistant

KGS Group is seeking a Legal Administrative Assistant to join our growing Legal Department in our Winnipeg office. If you are interested in working in a fast-paced, multi-disciplined company, and are enthusiastic, dedicated and interested in a career as a Legal Administrative Assistant, then this opportunity could be a good fit for you.

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role

In this role, you will have the opportunity to work on a variety of matters in support of a small legal team, while interacting with a variety of people with multi-disciplinary backgrounds. You will provide legal administrative support by preparing, maintaining and organizing a wide range of documents and files. This is a full-time position.

As a legal administrative assistant in the Legal Department at KGS Group, you will have excellent organizational, interpersonal and communication skills, and the ability to maintain confidential information and discretion.  The ideal candidate must be flexible and able to manage deadlines and changing priority as required, while maintaining a positive attitude.

Your Key Responsibilities, include but are not limited to:

• Providing legal administrative support to the lawyers in the Legal Department
• Preparing, drafting and mailing various correspondence and documents
• Comparing legal documents to identify differences
• Opening, updating (including data entry and scanning of documents), organizing, maintaining and closing legal department files and matters (paper and electronic)
• Maintaining an efficient electronic and physical file management system
• Assisting with corporate governance matters
• Performing general administrative duties
• Reviewing and revisions of format, spelling and grammar on documents
• Strong attention to detail in typing, proofing and copying
• In-House File Management System (FMS)
• Working with other administrative staff to manage the needs of the Legal Department

About You

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experiences. Some highlights include:

• Ability to handle sensitive and confidential information
• Superior attention to detail
• Ability to multi-task, display initiative and use sound judgement
• Excellent organizational, interpersonal, and communication skills
• Ability to manage tight deadlines and changing priorities while being able to multi-task
• Professional and positive attitude
• High degree of proficiency with Microsoft Office suite (Word 2010, Excel, PowerPoint, and Outlook), and Adobe Acrobat
• Technically savvy with the ability to learn new systems and adapt to change quickly

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.