Proposal Coordinator

KGS Group is looking for a Proposal Coordinator to join our Business Development System & Pursuits (BDSP) team to work from any of our Canadian office locations. 

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role 

In this integral role you will bring your proposal coordination abilities and experience to support engineering and scientific personnel to achieve KGS Group’s business goals and objectives. Serving as a liaison between the BDSP operation group and the broader organization; the Proposal Coordinator is a hands-on role responsible for contributing to the proposal response process from beginning to end. In regular open bid pursuits this role includes working with technical / operational managers across various locations and departments.

Responsibilities are anticipated to include, but are not necessarily limited to:

• Responsible for coordinating the bid preparation process, ensuring the timely and accurate completion of all proposal submissions.
• Shred bid request documents (i.e., RFP / RFI / RFQ / etc.).
• Build initial response templates to ensure responses are fully compliant with listed requirements and evaluation criteria.
• Coordinate proposal production to gather, research, and assemble all required documentation and information from relevant parties / sources, maintaining responsibility of the full document with direct responsibility for the corporate elements of the response.
• Under direction of the Proposal Manager / BDSP Senior Personnel coordinate technical elements (i.e., methodology, project understanding, schedule, fees, etc.).
• Prepare document(s) for submission.
• Help maintain proposal portal on KGS Hub.

About You

We’re looking for prior experience specific to proposal development. A high level of attention to detail and an ability to meet deadlines are extremely important keys to success in this role. Here are some ideal qualifications for this role:

• 2 to 3 years of direct full-time proposal experience.
• Working knowledge of the Canadian A/E/C market.
• Strong command of Microsoft Office (Word, PowerPoint, SharePoint / OneDrive, Teams).
• Adobe Create Suite knowledge would be considered an asset.
• Good written, verbal, and interpersonal communication skills, as well as strong detail orientation.
• Capable of adapting to changing priorities in a very dynamic work environment and demonstrate the ability to work in stressful situations with critical deadlines.
• Evening and weekend work may be required to meet deadlines.

To Apply: Submit a cover letter and resume.

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package. We believe in assisting each of our employees to fulfill their career goals.  We offer professional development opportunities along with a competitive pay and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.