Receptionist/Administrative Assistant

If you are interested in working for a fast-paced, multi-disciplinary company, are enthusiastic and dedicated then we want you to join our team! Our Mississauga office is currently looking to fill an open position for a full time Receptionist/Administrative Assistant.

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role

The successful candidate would be responsible for managing the front desk, greeting office visitors in an efficient and courteous manner and providing administrative and general office support.

The ideal candidate will be professional and reliable with a team player attitude. Excellent organizational and interpersonal skills, as well as punctuality and fluency in the English language with strong verbal and written communication skills are required.

Responsibilities include:

• Providing administrative support for the development of letters, reports and proposals in accordance with company templates and quality procedures.
• Logging, transmitting and receiving documents through the document control software interface following established operating procedures and work instructions.
• Receiving and sending out courier packages and general office mail.
• Ensuring there is adequate inventory of office and kitchen supplies, ordering supplies as required.
• Greeting visitors and receiving phone calls.
• Event planning for conferences, training activities and special events.
• Maintaining promotional items inventory.
• Processing invoices for approval and payment.
• Support staff in the preparation of travel arrangements.
• Maintaining general cleanliness of main areas such as the lobby, staff kitchen, and conference room.
• Maintaining office equipment.
• Organization and maintenance of our in-office library.

About You

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:

• Minimum of 2 years of administrative or related experience.
• Post-secondary certificate/diploma in an administration or business field is preferred.
• High level of proficiency with Adobe Acrobat and Microsoft Office suite, especially Word and Excel, is essential.
• Previous experience working with document templates and styles in Microsoft Word is an asset.
• A professional manner combined with the flexibility to multi-task and meet deadlines and changing priorities.
• Ability to work in a team environment with strong collaborative skills.
• Ability to learn new systems and adapt to change quickly.
• Excellent organizational, interpersonal, and communication skills.
• Ability to build relationships and collaborate with employees and senior management.

Hours of Work:   40 Hours/per week

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.