Senior Documents/Proposal Specialist

KGS Group seeks someone with a strong interest in all things Microsoft Office to join our Business Development System & Pursuits (BDSP) group as our Senior Documents / Proposal Specialist. In this integral role, you will have the opportunity to work in a skilled team to produce high quality templates, proposals / fee estimates, and other business development materials, in a timely and efficient manner.

The successful candidate could be on-site or hybrid from any KGS Group Canadian location. Remote work is negotiable for the right candidate.

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter what the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role

In this role you will be a key member of the core pursuit team, and as the ‘go to’ for updating and creation of corporate templates, you will:

• Create, update, and maintain proposal-relevant and specific-use templates with styles, macros, and branding. Take initiative to learn new programs and train internal staff as appropriate.
• Work expertly in Excel to create pivot tables, graphs, and charts.
• Contribute to the creation of logs and databases.
• Compose material and information, type and design general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to client, project, and professional matters.

Work at a high level of competence and word processing capabilities to:

• Shred bid request documents (i.e., RFP / RFI / RFQ / etc.) and build initial response templates to ensure responses are fully compliant with listed requirements.
• Coordinate proposal production to gather, research, and assemble all required documentation and information from relevant parties / sources, maintaining responsibility of the full document with direct responsibility for the corporate elements (i.e., firm overview, personnel bios and resumes, project experience, compliance requirements, etc.).
• Under direction of the Proposal Manager / BDSP Senior Personnel coordinate the technical elements (i.e., methodology, project understanding, schedule, fees, etc.).
• Proofread copy for spelling, grammar, clarity of meaning, and formatting consistency, making appropriate changes, or providing appropriate feedback to document originator.
• Prepare document(s) for submission.
• Contribute to continuous learning and growth through internal and external post-mortems and debriefs.

About You

About You. We’re looking for prior experience specific to proposal development. A high level of attention to detail and an ability to meet deadlines are extremely important keys to success in this role. Here are some ideal qualifications for this role:

• Post-secondary education in Business Administration or similar discipline is an asset.
• Minimum of 5 to 7 years’ experience in a senior support role.
• Superior knowledge and experience utilizing full Microsoft Office 365 suite including SharePoint Teams, Adobe Acrobat. (required)
• Must have excellent organization skills, have superior attention to detail capabilities, able to prioritize and multi-task, show initiative and resourcefulness to get things done.
• Self-motivated and driven to manage own workflow / outputs.
• Willingness to ask questions and seek out answers.
• Capable of adapting to changing priorities in a very dynamic work environment and demonstrate the ability to work in stressful situations with critical deadlines (evening and weekend work may be required to meet deadlines).
• Graphic editing software experience would be an asset.

Additional training will be provided to the right candidate.

To Apply: Submit a cover letter and resume. Participation in a skills test and/or a portfolio may be required if selected for the interview process.

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.